|
Set Up Email and Voice Mail Vacation Messages
by Jeff van de Pol
Before you leave for summer vacation, an important item on your
checklist should be the management of electronic and phone messages
during your absence. This can prevent a backlog of email or voice
mail messages, particularly if you subscribe to email lists with
heavy traffic or if you are a list owner. In the case of email,
if you have a large enough backlog of messages, your disk quota
could be exceeded, causing subsequent messages to "bounce." To
check your email quota status, go to http://ir.ucdavis.edu/info/email/check-quota.html.
Setting Up Absence Notifications
A popular message management solution is setting up email and
voice mail absence notifications. These messages provide a convenient
way to automatically inform anyone trying to contact you that
you're on vacation. Other possible options include setting up
another email program at your vacation destination or using Web-based
email (though IT does not recommend this option because Web-based
email is not secure). To learn more about how to check your email
away from home, see the UC Davis email Web site at http://email.ucdavis.edu/vacation.html.
Email Vacation Message. To set up an email
notification message for your UC Davis account, a tool is available
on the Web. To use it, you will need the following:
- A UCD LoginID (i.e., the name you use to access the campus
network). To verify your LoginID, go to http://mothra.ucdavis.edu/UCDLoginID/
and click on "Check the Status of Your LoginID."
- A Kerberos password. To create or verify your Kerberos password,
go to http://mothra.ucdavis.edu/UCDLoginID/
and click on "How to Obtain a UCD Kerberos Password." If you
need to create a Kerberos password, allow 24 hours for it to
take effect.
- An account on one of the campus email servers (blue, green,
scarlet, purple, yellow, or mailbox). To check which server
you are on, go to http://email.ucdavis.edu/forms/mailid.html
and enter your mailID (i.e., the set of characters before the
@ucdavis.edu in your email address). The name of one of the
email servers will appear after the @ symbol.
When you're ready to set up the notification message (and to disable
it upon your return), go to http://email.ucdavis.edu/
and click on "email vacation utility." You will be prompted to enter
your UCD LoginID and your Kerberos password. If you have any questions
about the email notification tool, contact the UC Davis Postmaster
at postmaster@ucdavis.edu.
Voice Mail Absence Greetings. If you subscribe
to a UC Davis voice mail plan, follow these steps to create an
extended absence greeting:
- Access your mailbox by dialing 2-8629 from campus or (530)
752-8629 from off-campus.
- Select option 4, Personal Options, from the Main Menu.
- Select option 3, Record Greetings, from the Personal Options
menu.
- Select option 2, Create an Extended Absence Greeting, from
the Record Greetings menu.
- Record your greeting.
From then on, whenever you check messages, the voice mail system
will give you the option to retain or delete the extended absence
greeting.
Depending on your plan (Subscriber or SubscriberPlus), the maximum
number of days that new messages will be stored is 14 or 21, respectively.
The maximum number of messages that a voice mailbox can hold is
30 or 50, respectively.
For more information on voice mail and its capabilities, refer
to your VoiceMail User Guide or contact the IT-Communications
Resources Network Services Center at (530) 752-4603.
Last modified:
|
|
